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PIAGOGO! Site Ready

Workforce compliance

Find out before the gate, not at it.

A ticket that lapsed last week is found at the gate, or not at all. Every credential held as a dated record against the worker who has it — so the warning arrives while there is still time to do something about it.

The GO! Site Ready dashboard, showing current, expiring and expired counts across a whole workforce

Working with PIAGO

  • Frontline Equipment Maintenance
  • BRW Transport
  • Hydrapower
  • Kerembla
  • Premier Plant Repairs & Fabrication
  • Whiteman Welding
Customer stories

How it works

From what a site requires, to who can go today.

Required skills against a worksite

Step 01

The site decides what is required

Each client's requirements are held against that client's sites and roles, because a worker who is cleared at one is not automatically cleared at the next. Set it once and it applies to whoever you put in that role.

Want to see what would be expiring across your people this month?

The full list

Everything in workforce compliance.

Expiry tracking and alerts

Every credential monitored across every site your people work on, with tiered notifications well before anything lapses. Thirty, fourteen and seven days is the common pattern, and the alerts go to whoever actually needs to act on them.

Compliance finder

Pick a site and a role and get an instant ranked list of who is cleared to go, and what is blocking everyone else.

Requirements per client and site

Required skills are held against the worksite and the role, so being compliant means compliant for the site the worker is actually travelling to.

Equivalent skills

Where one client accepts a qualification another calls something else, the equivalence is recorded once rather than argued each time.

The skills matrix

Your whole workforce against the requirements of their roles, in one grid you can hand to a client or an auditor.

Training needs analysis

What each person is missing for the work they are assigned to, so the training you book is the training that unblocks somebody.

Reports, on demand or scheduled

Compliance reports, skills and training lists and person details — run when you need them, or scheduled so they land in an inbox without anyone remembering.

Messaging

Reach the people affected by a lapse or a change directly from the record, rather than rebuilding the list in your phone.

The difference

What changes when the records age themselves.

How it usually goes

  • The master list is only as current as the last person who touched it.
  • A lapse turns up at the gate, in front of the client.
  • “Are they cleared for Site B?” takes an afternoon to answer properly.
  • One person knows which client wants what, and they take leave.
  • The client's portal tells you something is wrong after it is wrong.

With GO! Site Ready

  • Every record carries its own expiry, so the status is current by default.
  • Tiered alerts land while there is still time to renew it.
  • Pick the site and the role, and the answer is already on screen.
  • The requirements live in the system, not in somebody's head.
  • You see it coming across every client, not one client at a time.

Questions about workforce compliance

We already track this in a spreadsheet. What actually changes?
Two things. A spreadsheet is a snapshot of the moment somebody last updated it, so it cannot tell you a ticket is about to lapse — you have to remember to look, and the week nobody looks is the week it costs you. And it holds what somebody typed rather than the evidence itself, so when a client asks you to prove it you are attaching files from a folder. Where spreadsheets fail is rarely the maths; it is the day the person who maintains it is on leave.
We are already in our clients' portals. Why keep our own register?
A portal is built for the principal, and it only sees the slice of your business that touches that one client. It answers their question — is this contracting company cleared for my site — and it cannot answer yours: what lapses across every client in the next sixty days, or whether the people you need for a shutdown will make it through. Without your own register the portal becomes your early warning system, and its warning arrives at the gate.
A worker is compliant at one client but not another. Does that work?
Yes, and it is the normal case rather than the exception. Requirements are held per client and per site, so the same person can be cleared for one and blocked for another, with the specific missing item named rather than a blanket flag.
Does it warn us, or do we have to go looking?
Both, and the difference matters. A worker's record always shows current status without running anything. For chasing, alerts are tiered ahead of the expiry and go to the people who have to act, and reports can be scheduled so what is coming up arrives without anyone asking for it.
What about our equipment?
It sits in the same register, tracked the same way. That is deliberate: a critical control is only verified if the person and the plant assigned to it both meet the standard, so splitting them across two systems puts the pairing back together by hand.
How much work is it to get our existing records in?
There is real work in it and we will not pretend otherwise — it is the part of these projects that goes wrong when it is handed over with a login. It is worked through with you. What it replaces is the reconciling, which is ongoing rather than one-off.

See it against your own client requirements.

Bring the requirements matrix a client sent you and we will run your real sites and roles through it, not a sample dataset.

Not the person who signs it off?

Send it to your GM