At PIAGO, we are dedicated to continuously enhancing the tools and features that drive efficiency and effectiveness in contractor management. Our latest updates to GO! Site Approved bring powerful new functionalities designed to streamline processes, ensure accountability, and improve overall workflow.

In this blog, we explore these exciting enhancements that will transform how you manage training, skills, and onboarding in your organisation. Read on to discover how these features can make a significant impact on your operations.

Ability to Define Contract Holders for Employer Companies

Managing your employer companies is now easier with the new capability to define Contract Holders.

Key Features:

• Define Contract Holders: You can now assign Contract Holders to specific Employers, ensuring clear accountability and streamlined contract management.
• Easy Navigation: To define Contract Holders, simply navigate to Components > Contract Holders.

Why This Matters

Defining Contract Holders for Employer Companies is crucial for maintaining clear oversight and responsibility within your organisation. This feature ensures that there is always a designated person accountable for each contract, which simplifies the management process and reduces the risk of miscommunication or oversight. Clearly defined roles can boost productivity, guarantee compliance, and foster a more organised and structured work environment.

Ability to Define Responsible Person on Onboarding Workflow

Enhancing the onboarding process, Workers can now be required to select a ‘Responsible Person’ during their Workflow.

Key Features:

• Mandatory Responsible Person: Workers are now required to select a ‘Responsible Person’ as part of their onboarding Workflow, ensuring clear oversight.
• Enabling the Feature: To enable this component of a Workflow, navigate to ‘Workflow Wizard Setup’ and check the ‘Responsible Person’ option.
• Single Selection: Workers will only be able to select one Responsible Person for their Workflow, ensuring clear accountability.
• Limited Selection: The selection will be limited to individuals responsible for any of the TNA Groups the Worker belongs to, such as Departments or Classifications.

Why This Matters

Requiring the selection of a Responsible Person during the onboarding process is vital for establishing clear accountability and guidance from the start. This feature ensures that each Worker has a designated point of contact who is directly responsible for their Training Needs Analysis (TNA) and overall onboarding experience. By defining a Responsible Person, you create a structured support system that facilitates effective communication, enhances oversight, and promotes a smoother onboarding process. This leads to better integration of new Workers, higher compliance rates, and ultimately a more efficient and cohesive work environment.

Ability to Define Contract Holder on Onboarding Workflow

Improving the onboarding process, Workers can now be required to select a ‘Contract Holder’ during their Workflow.

Key Features:

• Mandatory Contract Holder: Workers are now required to select a ‘Contract Holder’ as part of their onboarding Workflow, ensuring proper contract oversight.
• Single Selection: Workers will only be able to select one Contract Holder for their Workflow, ensuring clear accountability.
• Limited Selection: The selection will be limited to individuals configured as Contract Holders for the worker’s Employer.
• Enabling the Feature: To enable this component of a Workflow, navigate to ‘Workflow Wizard Setup’ and check the ‘Contract Holder’ option.

Why This Matters

Requiring the selection of a Contract Holder during the onboarding process is essential for ensuring clear contract management and accountability from the outset. This feature guarantees that each Worker has a designated Contract Holder who is responsible for overseeing their contractual agreements and compliance. By defining a Contract Holder, you establish a clear point of contact for contractual matters, improving communication, ensuring proper oversight, and fostering a more organised and accountable work environment. This leads to smoother onboarding, higher compliance rates, and a more efficient workflow.

New Search Screen Filter Options

Enhancing the ‘Workflow Profiles’ screen, we’ve introduced new filter options to improve user experience and efficiency.

Key Features:

• Enhanced Workflow Profiles Screen: New filter options have been added to the ‘Workflow Profiles’ screen for better management of responsibilities.
• Filter by Responsibility: A checkbox is now available to view only the profiles for which you are responsible or for which you are the contract holder, providing a more focused and relevant view.
• Quick Access to Training Profiles: A ‘Trainings’ button has been added to allow quick access to view the training profile of the resulting profiles, streamlining the process of checking training statuses and requirements.

Why This Matters

These enhancements to the search screen filters are crucial for improving efficiency and focus in managing workflows. By allowing users to filter profiles based on their responsibilities as a supervisor or contract holder, it becomes easier to access and manage the relevant profiles quickly. The addition of the ‘Trainings’ button provides immediate access to training profiles, facilitating faster and more efficient training management. These improvements lead to better organisation, quicker access to necessary information, and ultimately, a more streamlined workflow.

Edit Responsible Person for a Group

Simplifying the management of group responsibilities, you can now edit an existing Group Responsibility instead of removing and adding a new one.

Key Features:

• Editable Group Responsibility You can now edit an existing Group Responsibility, streamlining the process of managing responsible individuals for groups.
• Easy Navigation: To edit a Group Responsibility, navigate to Components > TNA > Responsible People.
• Simple Editing Process: Click ‘Edit’ against an existing Responsibility, then change the ‘Account ID’ before clicking ‘Save’ to update the responsible person.
• Change Warning: A warning will be displayed before any changes are committed, ensuring that modifications are deliberate and confirmed.

Why This Matters

The ability to edit an existing Group Responsibility without having to remove and re-add it is a significant improvement in efficiency and accuracy. This feature simplifies the process of updating responsible individuals, reducing the administrative burden and minimising the risk of errors. By allowing for easy modifications, it ensures that the most current and correct information is always reflected, which is essential for maintaining clear accountability and effective management within your organisation.

Elearning Courses: Disable Availability in Course Catalogue

Enhancing the flexibility of your Elearning offerings, you can now control the availability of individual Skill Definitions in the Course Catalogue.

Key Features:

• Toggle Availability: Individual Skill Definitions can now be enabled or disabled for the Course Catalogue, providing greater control over which courses are visible and accessible.
• Easy Editing: To edit a Skill Definition, navigate to Components > TNA > Skills.
• Simple Toggle Setting: Use the ‘Enable for Course Catalogue’ checkbox to easily enable or disable the availability of the Skill in the Course Catalogue.

Why This Matters

The ability to control the availability of individual Skill Definitions in the Course Catalogue is crucial for maintaining a relevant and organised course offering. This feature allows administrators to manage course visibility based on current training needs and priorities, ensuring that only the most pertinent and necessary courses are available to workers. By enabling or disabling courses as needed, you can streamline the learning process, avoid overwhelming users with too many options, and focus on the most critical skills and training programs. This leads to a more targeted and efficient training environment, enhancing overall workforce development.

Your Feedback Matters

At PIAGO, your feedback is invaluable to us. It helps us understand your needs better and drive continuous improvement in our solutions. We invite you to share your thoughts and experiences with the latest features in GO! Site Approved. Your insights are crucial in helping us deliver the best possible tools to support your operations.

Boosting Your Operations with GO! Site Approved

Imagine the impact of a streamlined and efficient contractor management system on your daily operations. With GO! Site Approved’s latest updates, managing training, skills, and compliance has never been easier. Experience a more organised workflow, where your team can focus on what truly matters—delivering excellence in every project.

Ready to elevate your contractor management process? Contact us today to discover how GO! Site Approved can make a difference in your operations. Let’s work together to achieve greater efficiency and productivity info@piago.com.au .