At PIAGO, we’re committed to revolutionising your contractor management experience with innovative solutions. Our latest enhancements to GO! Site Approved are designed to streamline processes, boost efficiency, and address the unique challenges faced by leading mining and construction companies. Whether it’s optimising TNA Groups or simplifying document workflows, these features ensure smarter and more effective site management.

Introducing the Group Responsible Person Configuration

We’re excited to unveil a significant update in GO! Site Approved that focuses on improving your contractor management processes. This update introduces new tools specifically designed to enhance Training Needs Analysis (TNA) and Skill Management. Managing training and compliance across multiple groups can be challenging, but our latest feature simplifies this by allowing you to designate individuals as ‘responsible’ for TNA Groups. This ensures that each group has a dedicated person accountable for their training and compliance needs, making the management process more organised and efficient.

Configuration Steps:

1. Navigate to Components > TNA > Responsible People.
2. Define the responsible person for each TNA Group.

Responsible Person Calendar Notification:

To keep everyone informed and organised, responsible people will now receive email notifications when individuals from their TNA Groups:

• Are invited to a Calendar Event.
• Are confirmed as attending or not attending a Calendar Event.
  
  

Skill Library Merge Function

We’ve also enhanced the Skill Management feature with a new Skill Library Merge Function. This allows you to merge two Skill Definitions, streamlining your skill database and reducing redundancy.

How to Merge Skills:

1. Navigate to Components > TNA > Skills.
2. Click the Merge button next to a Skill Definition.
3. Select another Skill Definition to merge it into, then click Merge Skill.

Why This Is Important

These new features are designed to make your contractor management more efficient and effective. By assigning responsible people to TNA Groups, you ensure clear accountability and improve communication, making it easier to manage training and compliance. The email notifications keep everyone in the loop, reducing the chances of missed events and ensuring better attendance tracking.

The Skill Library Merge Function helps maintain a clean and organised skill database, which is crucial for accurate training needs analysis and compliance tracking. Merging redundant skills reduces confusion and enhances the overall efficiency of your skill management process.

With these updates, GO! Site Approved continues to evolve to meet your needs, ensuring that your site management processes are as smooth and effective as possible.

Ability to Retain Previously Supplied Documents in New Onboarding Workflow

We’re always looking for ways to make your onboarding process more efficient and user-friendly. Our latest enhancement allows workers to reuse previously supplied documents in new onboarding workflows, saving time and reducing redundancy.

How It Works:

• Reuse Existing Evidence: When workers are uploading documents during a new workflow, they now have the option to use existing evidence documents previously submitted.
• Current Record Display: The system will display their record as ‘currently on file,’ indicating that the document is already available in the system.
• Easy Copy Function: Workers can simply click the ‘Copy’ button to reuse the on-file record, eliminating the need to upload the same document multiple times.

Why This Is Important

This feature significantly streamlines the document submission process for workers, making onboarding faster and more efficient. By allowing workers to reuse previously supplied documents, you reduce the administrative burden and minimise the risk of errors or omissions. This not only saves time for the workers but also ensures that your records are consistently updated without unnecessary duplication. With this enhancement, GO! Site Approved continues to improve the user experience, making it easier for you to manage your workforce and maintain compliance.

Child Workflows Feature

Designed to enhance the adaptability and productivity of managing worker roles and responsibilities, this feature allows for the initiation of ‘Role Change’ functionality for existing inducted workers, ensuring seamless transitions and continuous compliance.

Key Highlights of the Child Workflows Feature:

• Dynamic Role Management: Child Workflows can now be used for existing inducted worker ‘Role Change’ functionality, making it easier to update and manage worker roles as needed.
• Improved Administrative Control: Site Admins, Site Super Users, Administrators, and Webmasters can now initiate these workflows on behalf of workers, providing greater control and oversight.

How to Initiate a Child/Role Change Workflow:

1. Navigate to Workflow Profiles: Begin by navigating to the ‘Workflow Profiles’ section within GO! Site Approved.
2. Select the Worker: Click ‘View’ on the Worker you’d like to action.
3. Choose the Workflow: From the Workflow drop-down, select the desired Child/Role Change Workflow.
4. Complete Mandatory Fields: Fill in the required mandatory fields to ensure all necessary information is captured.
5. Save the Workflow: Click ‘Save’ to initiate the workflow and implement the role change.

Why is This Important?

The introduction of Child Workflows is a significant step forward in improving site management efficiency. By simplifying the process of role changes, this feature helps ensure that workers are always properly qualified for their tasks, reducing the risk of non-compliance and enhancing overall site safety. Moreover, giving administrators the ability to initiate these workflows on behalf of workers provides a higher level of control and precision in managing workforce dynamics. This, in turn, leads to a more organised, efficient, and productive work environment, which is crucial for the success of any mining or construction project.

Your Feedback Matters

At PIAGO, we continuously strive to improve GO! Site Approved based on your valuable feedback. Your insights help us enhance our platform to better meet your needs and streamline your contractor management process.

Experience the Seamless Efficiency of GO! Site Approved

At PIAGO, we are dedicated to providing solutions that address both major and minor challenges in contractor management. Our commitment to continuous improvement means that our platform evolves with your needs, ensuring that you have the tools necessary for efficient and effective operations. The latest updates are designed with your business in mind, helping you achieve your goals with greater ease and precision.

Are you ready to transform your contractor management? With GO! Site Approved, you can streamline operations, enhance compliance, and boost productivity. Contact us today to get started and experience the difference for yourself info@piago.com.au .